TOWN CLERK:
The Town Clerk provides support to the Town Council and the Mayor. Work includes preparation and compilation of agenda materials, taking minutes and doing follow-up on Council actions; assuring that all legal requirements for Council actions are followed and records are kept accordingly; and performing administrative support, secretarial, and other tasks for the Council and Mayor. Work requires an understanding of the legal requirements for a Town Clerk and a thorough knowledge of Town ordinances; skill in handling sensitive information, data, and materials in a professional manner. Independent judgment and initiative are required. Work is performed under the supervision of the Mayor and is reviewed through observation, conferences, deadlines, and compliance with legal and statutory requirements.
DUTIES AND RESPONSIBILITIES –TOWN CLERK/BUDGET OFFICER
Coordinates with the Mayor on preparation of materials, agenda, and written documents for Town meetings. Assembles and distributes agenda packets, places any required legal advertisements or notices for the Council. Attends Council meetings; takes minutes, files and records minutes as required by law. Composes ordinances, resolutions, and other written documents as requested for the Council. Arrange meetings, schedules appointments, and handles correspondence for Mayor and Council. Locates ordinances, policies, rules, and regulations for a variety of people; provides copies; answer questions or refers to the proper official. Performs related duties as required.
The Clerk completes, prepares, and submits required reports such as; Powell Bill, Employment Security, State Revenue Reports and Federal Tax reports and any other reports required of the Town. The Clerk must be able to work with the Auditor to provide the necessary reports the Auditor requires for the Town annual audit.
DUTIES AND RESPONSIBILITIES – PLANNER/ZONING ADMINISTRATOR
Knowledge of the Town Code of Ordinances, ability to process and issue zoning and sign permits. Ability to interpret, edit, write ordinances. Review site plans for development. Process rezoning requests, special use permits, variances, and appeals. Clerk to the Planning Board/Board of Adjustment.
General Knowledge, Skills, and Abilities:
- Operate a variety of office and computer equipment
- Experience with QuickBooks Pro
- Perform related tasks as required including office accounting, payroll
- Knowledge of the NC General Statutes regarding public records and open meetings law and other regulations impacting local governments and specific responsibilities of the Town Clerk
- Knowledge of English grammar, spelling, punctuation
- Knowledge of the operation and use of common office-based equipment including personal computers, printers, and audio-video recording devices
- Knowledge of effective public relations principles to communicate with the public
- Ability to acquire and apply knowledge of the municipal policies, and procedures, and ability to interpret policies
- Ability to establish and maintain effective working relationships with town officials, and the general public; ability to exhibit a professional demeanor when interacting with citizens, public officials, and the news media
- Ability to maintain moderately complex records and prepare written narrative reports including those requiring statistical summaries and charts
- Ability to exercise judgment in decisions in conformance with laws, regulations, and policies
- Ability to make arithmetical calculations, proof-read, and create drafts of memos and reports
- Ability to work independently without supervision on confidential assignments
- Ability to work evenings and other flexible schedules
Physical Requirements
Work is generally sedentary in nature. Work requires the ability to see, hear, talk, and the physical ability to move about the office as well as dexterity in the hands for typing and operation of standard office equipment. Visual acuity is necessary to read handwritten and typewritten materials and operate a computer terminal. Hearing capability is required for greeting visitors in person or by phone and comprehending discussions in meetings in which recordings are present. Vocal ability is required to interact with other employees and officials to answer questions, provide services, or document requests as well as communicating with the public and officials.
Work is performed primarily in a normal office environment with adequate climate controls.
Education and Experience
Graduation from high school and 3 – 5 years administrative secretarial experience preferably in a municipal or county government clerk’s office; an Associate’s degree is preferred.
Special Requirement
- Valid North Carolina Driver’s License
- Notary Public, or ability to be notarized
- Current designation as a Certified Municipal Clerk by the Institute of Government or ability to obtain certification if Town desires
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